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HR Payroll Coordinator

The HR Payroll Coordinator will work with all staff to support them in administrative employment needs. Duties include but are not limited to: Assisting Human Resources Director with all aspects of tracking training, legal requirements and recordkeeping for compliance; assist with all timekeeping, processing payroll, running reports; recruitment; assisting with hiring of staff; onboarding and new staff / volunteer orientation; assist with benefits programs; maintain required documents in personnel files; assist with compliance with state and federal statutes. Assist and serve Employee Advisory Group as secretary. The HR Payroll Coordinator will provide general assistance of the compliance program and activities for all staff at SCCC. The HR Payroll Coordinator will provide a safe and confidential environment for personnel. The HR Payroll Coordinator must demonstrate regard for the rights of all patients and provides respectful and considerate care focused on the Patient's individual needs. The HR Payroll Coordinator will provide a safe and confidential environment for patients, family and personnel. Essential Functions: 1. Oversee and assist with all HR compliance rules, laws, case and best practices as oulied by Society for Human Resources, Department of Labor, Internal Revenue Services, Equal Employment Opportunity, Division of Work Compensation, Division of Unemployment Insurance, Bureau of Primary Health Care, 330 Grantee and FQHC compliance in accordance with the Policies and Procedures. 2. Maintain all HR files and recordkeeping for up to date verification. 3. Communicate with Billing team on certified and licensed staff to ensure maintenance of and verification of all regulatory agencies overseeing licensure. 4. Assist department managers and employees with timekeeping. 5. Conduct payroll data entry, processing, maintaining employee data in payroll, etc. 6. Maintain employee payroll records in concert with Finance and accounting. 7. Assist with benefits enrollment, reconciliation, and accounting. 8. Assist with recruitment activities. 9. Assist with new employee orientation, onboarding and retention activities. This includes appropriate employee training. 10. Assist with employee exit process including COBRA, updating records, addresses, reconciling PTO and final pay. 11. Assist with tracking and recordkeeping of all FMLA, workers compensation and unemployment programs. 12. Administer, file and maintain files for required documents and maintain complete confidentiality on sensitive personnel materials. 13. Act as the HR Admin Support and resource for all employees and applicants. 14. Processing and running of a variety of reports. 15. Take minutes and provide assistance with all administrative needs for Employee Advisory Group, as secretary. a. Communication liaison with COO and Management team on EAG issues, questions and follow up between group as needed 16. Administer and maintain Above & Beyond Employee Recognition Program 17. Additional tasks and responsibilities may be assigned. Standards of Performance: Promote the philosophy and mission of Summit Community Care Clinic; Demonstrate accountability and responsibility for duties and tasks associated with the position; Acquire, maintain and demonstrate appropriate knowledge level and competencies; Demonstrate a commitment to service excellence and quality improvement; Act as a representative of the clinic with patients, staff and the general public in a professional manner; Demonstration of Core Clinic Values: When working with our team: Respect others and honor diversity; Work well within and between teams knowledgeably and capably; Contribute to the team's mission/goals; Demonstrate appropriate balance of work and personal life; Communicate in a professional way to employees at all levels; Look for ways to improve and promote quality, participate in Quality Improvement initiatives as appropriate and demonstrate accuracy and thoroughness. When working with our patients: Create solutions that add value to their health; Deliver quality service by doing quality work; Remain graceful and tactful under pressure; Remain patient, competent, and professional with patients; Integrity Know and follow applicable laws and regulations; Demonstrate integrity and honesty; Behave conscientiously in potential conflict of interest or political situations; Deal with patients fairly and consistently. Safety/Confidentiality Value safe working and patient procedures; Demonstrate strong safety consciousness; Demonstrate strong confidentially consciousness; Maintain strict adherence to safety and confidentiality guidelines and regulations; Use and promote all safety and confidentiality techniques and equipment. Actively promote and personally observe safety and security procedures, and use equipment and materials properly.Equal Employment Opportunity, Division of Work Compensation, Division of Unemployment Insurance, Bureau of Primary Health Care, 330 Grantee and FQHC compliance in accordance with the Policies and Procedures. 2. Maintain all HR files and recordkeeping for up to date verification. 3. Communicate with Billing team on certified and licensed staff to ensure maintenance of and verification of all regulatory agencies overseeing licensure. 4. Assist department managers and employees with timekeeping. 5. Conduct payroll data entry, processing, maintaining employee data in payroll, etc. 6. Maintain employee payroll records in concert with Finance and accounting. 7. Assist with benefits enrollment, reconciliation, and accounting. 8. Assist with recruitment activities. 9. Assist with new employee orientation, onboarding and retention activities. This includes appropriate employee training. 10. Assist with employee exit process including COBRA, updating records, addresses, reconciling PTO and final pay. 11. Assist with tracking and recordkeeping of all FMLA, workers compensation and unemployment programs. 12. Administer, file and maintain files for required documents and maintain complete confidentiality on sensitive personnel materials. 13. Act as the HR Admin Support and resource for all employees and applicants. 14. Processing and running of a variety of reports. 15. Take minutes and provide assistance with all administrative needs for Employee Advisory Group, as secretary. a. Communication liaison with COO and Management team on EAG issues, questions and follow up between group as needed 16. Administer and maintain Above & Beyond Employee Recognition Program 17. Additional tasks and responsibilities may be assigned. Qualifications: To perform this job successfully, an individual must be able to engage in each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Qualifications: B.S. or B.A. Degree or equivalent experience required. Three-five years of experience required. Familiarity with Federally Qualified Health Center regulations and reporting a plus. Strong written and verbal communication skills leadership capabilities. High level of competence with Microsoft Suite (MS Word, Excel, & Power Point). Excellent interpersonal skills, strong analytical and problem-solving skills. Consistently demonstrate and utilize critical thinking skills. Display ability to develop rapport across a broad range of personalities. Display courteous and professional behavior in all interactions with the public. Displays flexibility in accepting, changing or carrying out assignments. Language Ability: Ability to read, write and clearly speak the English language. Ability to read, analyze, and interpret legal documents and general policies. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Reasoning and Mental Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to exercise independent judgment. Self-directing and organized. Ability to reason objectively. Ability to assess, project and plan for staff needs. Ability to interpret state/federal/agency regulations. Ability to document concisely, accurately and in a timely manner. Ability to handle a variety of duties which may be interrupted or changed by immediate circumstances. Ability to define problems, collect data, establish facts, and draw valid conclusions. Interpersonal Skills: Ability to relate cooperatively and constructively with patients, co-workers, administration, physicians and providers, community agencies, referral sources, regulators and other health team members. Ability to enlist the cooperation of others. High tolerance for stress. Computer Skills: To perform this job successfully, an individual should have a solid knowledge of word processing software, spreadsheet software and database software. Certificates and Licenses: No certificates or licenses required. PHR or SPHR preferred.

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